2025 Village Board Meeting Minutes

 CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday September 09, 2025

  

         Mike Harbin                   Yea                           Sam Jones                      Yea

          Julie Aue                         Yea                           John Oetjen                    Yea

          J.D. Williams                  Yea                           Jim Rains                       Yea

          Brad Olson                     Yea                          Jaci Chapman                 Yea

          Tena Steinacher             Yea                         Arthur Mize                   Yea     

A quorum was present:

Minutes:

Minutes from the August 12, 2025 regular Board Meeting were presented. The Board would like a more detailed account of Timothy Graham’s Water Appeal.  The minutes should reflect that his water overage was a result of a water leak, and he will be charged at the Village’s water cost from Rend Lake Water District

Motion 1: Harbin made the motion and Rains seconded the motion to approve the August 12, 2025 Village Board Meeting Minutes as corrected. All present voted yea and the President declared the motion carried.

Treasurer’s Report:

Village Financial Report was given to all Board Members.  

Motion 2: Mize made the motion and Harbin seconded the motion to bring down $30,000 from the Illinois Fund to the Village General Fund. All present voted yea and the President declared the motion carried.

Bills:

September 2025 bills were presented.

Motion 3:  Harbin made the motion and Aue seconded the motion to pay the September 2025 bills as presented All present voted yea and the President declared the motion carried.

Visitor Participation  

Martin Bruns asked the Board about the status of the Village’s IEPA loan application. The loan from the IEPA is for the construction of the sewer headworks that will be necessary in order for the Village to connect into the new Carterville Sewer Plant. Potts said that the he is in the process of completing the cost estimate and his goal will be to turn in the loan application by the end of September or early October.

PSC Engineering Report (Rodney Potts Reporting)

Marion Street/Donna Drive/Landing Drive

Potts told the Board that E.T. Simonds will start work on Donna Drive the end of October and Samron will start work on Marion Street in October.

The Board decided to divide the milling project that will be used on Landing Drive into two phases. The first phase will be grading the road, and the second phase will involve putting the millings that will be removed from Marion Street onto Landing Drive. Potts will have Samron submit to the Village a bill for each phase of the roadwork. Potts told the Board that since the AGAPE School is located on Landing Drive, Samron will have to do the road work on Landing Drive without completely closing the road.

Motion 4: Oetjen made the motion and Rains seconded the motion to move forward with dividing the road project on Landing Drive into two phases.  All present voted yea and the President declared the motion carried.

Update on North Main

Potts told the Board that Scott Escue Construction started work on the North Main Sewer Project. While working on the project Escue ran into 110 feet of rock. This layer of rock caused issues in putting in the new sewer line. As a result of this issue with the a rock bed there will be a cost overrun on the project. Potts will be putting in a change order to cover the additional costs. The change order will be approximately $14,000.00, and will be submitted at the October Meeting.

Motion 5: Mize made the motion and Harbin seconded the motion to pay Scott Escue Construction $47,547.50 for work on the North Main Sewer Project; money to come out of the ARPA Funds. All present voted yea and the President declared the motion carried.

Motion 6: Rains made the motion and Mize seconded the motion to pay PSC Engineering $6,932.15 for Design Engineering fees for North Main Sewer Project; money to come out of the ARPA Funds. All present voted yea and the President declared the motion carried.

Department Heads

Water Report: (Pam Borders) 

  1. There are 808 water customers
  2. 625 garbage customers.
  3. 0 Building Permits
  4. 6 new customers
  5. 3 disconnects (final customers)
  6. Room Rental 1 ($75.00)

Water Appeals

There are three Water Appeals

Linda Jackson was informed by the Village Water Department that she had a water leak. The water leak was located under her house’s concrete slab, and it took several months for the water leak to be fixed. The Board decided to charge her at her average sewer bill for the time of the leak, and she will be charged for water used over her average water bill at the Village’s water rate from Rend Lake.

H.C. Development: The tenet on Plaza had a toilet that kept running over a weekend. The Board decided to take the average water usage bill and charge them for water usage that is over the average July bill at the Village rate from Rend Lake Water District. He will have to pay the sewer charge.

Robert Frey had a water line break on his property. The Board decided to take 3-month average water bill and charge him for water used over his average bill at the Village cost from Rend Lake Water District, he will be charged his average sewer bill for the time of the leak.   

Street/Water-Sewer Presented a Written Report

  1. Fixed a Water leak that was due to a boring crew from Frontier. Frontier will be billed for fixing the leak.
  2. Sewer Main Replacement Project has been completed
  3. New backhoe was delivered.
  4. Concreted the area of Marion St. that had been damaged.
  5. Reworked a drainage ditch on Barr Street.
  6. Removed cold patch and added concrete to East end of Marion St.

Police Report (Chief Lindley)

Chief Lindley presented his written report. He also announced that Jamie Garcia has resigned. 

Old Business

Smoke Test Follow-up

Farrar is continuing to do follow-up checks on those residents that have been identified as having sewer issues that need to be repaired.

Complete Codification

In order for Complete Codification to begin working on the Village Ordinances they need $1,900 and a signed Resolution.

Motion 7: Oetjen made the motion and Harbin seconded the motion to pass Complete Codification Resolution 2025-09-01, and to pay the start-up fee of $1.900.00.  All present voted yea and the President declared the motion carried.

Raymond James

Jones told the Board that Raymond James can renew the investments that the Village has with them for one year at a rate of either 3.8% or 3.9%. The Board asked Steinacher to make sure the rate quoted will be the same for investments that are renewed.

New Business

Ken Stout

Ken Stout is a property owner in the Village who has property that is in disrepair. Located on the property is an old run-down mobile home that is falling apart that could be a health and safety issue. Several residents that live in the area have complained about the Stout’s property. Stout told Jones that he doesn’t have the resources to hire someone to come in and clean-up the property. The Village contacted Joe McCann who is willing to clean-up the property for $3,500.00. Stout has agreed to sign an agreement with the Village to have McCann clean-up the property and Stout will pay an additional $100.00 on his water bill until the clean-up cost is paid.  The Village Attorney will write up the agreement and Stout and his mother Lita Stout will sign the agreement. If he defaults on the payments his water will be shut off.

Motion 8: Harbin made the motion and Mize seconded the motion to hire Joe McCann to clean-up the Ken Stout property for $3,500.00, Stout will sign an agreement with the Village that he will pay an additional $100.00 on his water bill until the clean-up cost is paid off; penalty for non-payment will be water shut-off to his property.  All present voted yea and the President declared the motion carried.

Lions Club Donation

Motion 9: Harbin made the motion and Aue seconded the motion to donate $1,000.00 to the Carterville/ Lions Club Fair to be held in September 2025. All present voted yea and the President declared the motion carried.

Pole Barn/Car Port

Motion 10: Harbin made the motion and Rains seconded the motion to purchase a structure from Johnson & Johnson Enterprise to house the backhoe and other equipment for $20,061.00. All present voted yea and the President declared the motion carried.

Motion 11:  Oetjen made the motion and Aue seconded the motion to purchase a carport from Wolf Metal Carports for the police vehicles for $3,370.50. All present voted yea and the President declared the motion carried.

Amended Budget

Jones told the Board that the Village Budget did not budget for a pole barn or a car port. He will work with Jilek to submit an Amended Budget.

November Board Meeting

The November Village Board Meeting falls on Veterans Day. The Board Meeting will be moved to Tuesday November 18th 2025. Notices of the change in the meeting date will be posted online, in the Carterville paper, and on the Village Water Bills.

Executive Session

Motion 12: Harbin made the motion and Aue seconded the motion to go into Executive Session at 7:50 p.m. to discuss legal issues/personnel issues. All present voted yea and the President declared the motion carried.

The Board returned to regular Board Meeting at 8:00 p.m.

Motion 11: Harbin made the motion and Williams seconded the motion to adjourn the Board Meeting at 8:10 p.m. All present voted yea and the President declared the motion carried.

 

                                                               Respectfully Submitted                                

                                                               Jacquelyn Chapman, Village Clerk

                                                 

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