2025 Village Board Meeting Minutes

  CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday October 14, 2025

          Mike Harbin                  Yea                          Sam Jones                      Yea

          Julie Aue                         Yea                          John Oetjen                   Yea

          J.D. Williams                  Yea                          Jim Rains                       Yea

          Brad Olson                     Yea                         Jaci Chapman                Yea

          Tena Steinacher             Yea                        Arthur Mize                    Yea     

 

A quorum was present:

Minutes:

Minutes from the September 9, 2025 regular Board Meeting were presented. There were two corrections the word slab was misspelled and McCann was misspelled.

Motion 1: Harbin made the motion and Mize seconded the motion to approve the September 9, 2025 Village Board Meeting Minutes as corrected. All present voted yea and the President declared the motion carried.

Treasurer’s Report:

Village Financial Report was given to all Board Members.  

Motion 2: Mize made the motion and Harbin seconded the motion to bring down $60,000 from the Illinois Fund to the Village General Fund, and $18,800 into Motor Fuel Fund. All present voted yea and the President declared the motion carried.

Bills:

September 2025 bills were presented. There was one correction on the bills the check to H & R Agri-Power should be $52.93.

Motion 3:  Harbin made the motion and Aue seconded the motion to pay the September 2025 bills as corrected. All present voted yea and the President declared the motion carried.

Visitor Participation  

No Visitor Participation

PSC Engineering Report (Rodney Potts Reporting)

Marion Street/Donna Drive/Landing Drive

Potts told the Board that E.T. Simonds will start work on Donna Drive in late October or early November; Samron will also start work on Marion Street and Landing Drive the end of October early November.

At the request of the Board, Samron divided the milling project on Landing Drive into two phases. The first phase will be grading Landing Drive, and the second phase will involve putting the millings that will be removed from Marion Street onto Landing Drive and compacting the millings. The cost for phase one will be $11,400.00; phase two will cost $18,600.00. Money for both phase one and phase two of Landing Drive will come out of the Village General Fund.

Motion 4: Harbin made the motion and Oetjen seconded the motion to approve the contract with Samron for phase one road improvements on Landing Drive for a cost of $11,400.00; money to come out of the Village General Fund.  All present voted yea and the President declared the motion carried.

Motion 5: Mize made the motion and Rains seconded the motion to approve the contract with Samron for phase two road improvements on Landing Drive for a cost of $18,600.00; money to come out of the Village General Fund.  All present voted yea and the President declared the motion carried.

Update on North Main

Potts told the Board at the September Board Meeting that while Scott Escue Construction was working on the Main Street Sanitary Sewer Project they ran into 110 feet of rock. This layer of rock caused unexpected issues in putting in the new sewer line. These unexpected issues with the rock layer caused the need for the Village contract with Samron to be adjusted. In order to address the contract changes PSC submitted a Change Order for the additional cost involved with the removal of the rock from the sanitary sewer trench. The cost of the Change Order will be $15,060.00. This unexpected issue will cause an increase in the Main St. Sanitary Sewer project of $11,740.00, bringing the total cost of the project to $84,710.00. The Village ARPA funds will pay all but $8,464.18. The Village will have to pay the $8,464.18 out of the Villages Water Fund.

Motion 6: Rains made the motion and Mize seconded the motion to approve the Change Order on Main St. Sanitary Sewer of $15,060.00 bring the total project to $84,464.18; part of the money to come out of the ARPA Funds. All present voted yea and the President declared the motion carried.

Motion 7: Oetjen made the motion and Rains seconded the motion to approve payment to Scott Escue Construction for work on Main St. Sanitary Sewer pay estimate #2 for $34,660.00; $26,195.85 will be from the ARPA Funds and $8,464.18 out of the Village Water Fund. All present voted yea and the President declared the motion carried.

 Lakeshore Dr. Lift Station 

Farrar met with Carterville Water Department regarding manholes that Farrar discovered were connected with Carterville’s sewer line. Carterville agreed to install mechanical plugs in each manhole to ensure that there is separation between the two sewer lines.

Department Heads

Water Report: (Pam Borders)

  1. There are 808 water customers
  2. 625 garbage customers.
  3. 0 Building Permits
  4. 6 new customers
  5. 3 disconnects (final customers)
  6. Room Rental 1 ($75.00)

Water Appeals

There were no Water Appeals

Street/Water-Sewer Presented a Written Report

  1. Fixed another Water leak that was due to a boring crew from Frontier hitting a water line. Frontier will be billed for fixing the leak.
  2. The planned water outage to install a new water main valve on Marion St. went well. The water was off just an hour and forty-five minutes.
  3. The back rock yard has been cleaned up. It is ready for the pole barn extension
  4. After the copper and lead sampling was done the Village found that one residence had high levels. The residence has been contacted and follow-up testing will be done.
  5. Scott Escue moved the water hydrant on Denny Corbell’s property to make room on the new road to the solar farm.
  6. Farrar will get together with PSC regarding the concrete apron on Main Street.

Police Report (Chief Lindley)

Chief Lindley presented his written report.   

Old Business

Smoke Test Follow-up

Farrar is continuing to do follow-up checks on those residents that have been identified as having sewer issues that need to be repaired.

Complete Codification

Complete Codification is working on the Village Ordinances.

Ken Stout

Ken Stout signed the contract with the Village regarding clean-up on his property. Joe McCann will start the clean-up the end of October or first of November.

Amended Budget

The Board decided that there was no need to Amend the 2025/2026 Budget at this time.

Car Port/Pole Barn

The car port has been installed for the Police Department. The pole barn extension should be done by the middle of November.

November Board Meeting 

Jones reminded the Board that the November Board Meeting will be on the 18th instead of the 11th of November.

New Business

New Truck

Jones found a used 2016 Dodge 4-wheel drive truck for $17,500.00. The truck was purchased the first of October.

Carterville Chamber of Commerce Pumpkin Path

Motion 8: Harbin made the motion and Aue seconded the motion to donate $200.00 to the Carterville Chamber of Commerce Pumkin Path. All present voted yea and the President declared the motion carried.

IMLRMA

Motion 9:  Mize made the motion and Aue seconded the motion to pay the 2026 Village Insurance from IML for $41,190.46 money to be divided between the Water Fund and the General Fund. All present voted yea and the President declared the motion carried.

Ameren

Jones told the Board that he is looking into the Ameren Bill. The Village is currently enrolled in the Homefield Aggregate as the Village’s energy supplier; Jones is currently researching to see if it would be more cost effective to use Ameren as our energy supplier.   

Peddler Permit Increase

Police Chief Lindley is requesting that the Village increase the current Peddler’s License fee from $25.00 a day to $150.00 a day per peddler. The Village Attorney told the Board that to increase these fees a new Peddler’s Ordinance should be written and approved, and the old Peddler’s Ordinance should be terminated. 

Motion 10:  Rains made the motion and Harbin seconded the motion to develop a new Peddlers Ordinance increasing the Peddler license fee to $150.00 a day per peddler. All present voted yea and the President declared the motion carried.

Executive Session

Motion 11: Harbin made the motion and Aue seconded the motion to go into Executive Session at 7:50 p.m. to discuss legal issues/personnel issues. All present voted yea and the President declared the motion carried.

The Board returned to regular Board Meeting at 7:55 p.m.

Motion 12: Harbin made the motion and Oetjen seconded the motion to give all full-time Village Employees $400.00 net Christmas Bonus, and part-time Village Employees $200.00 net Christmas Bonus. All present voted yea and the President declared the motion carried.

Jones reminded the Board that the dedication of the Ron Mitchell Memorial Garden will be Saturday October 18 from 3:00pm to 5:00pm. Hot dogs, chips and soda will be provided.

Motion 13: Harbin made the motion and Rains seconded the motion to adjourn the Board Meeting at 8:00 p.m. All present voted yea and the President declared the motion carried.

                                                     Respectfully Submitted                                

                                                     Jacquelyn Chapman, Village Clerk

                                                                               

Related Documents