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Minutes

 CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday November 10, 2020

 

Crainville Village Board met in a regular session on Tuesday November 10, 2020 at 6:30 p.m.   Roll call as follows:

 

         Mike Harbin                   Nay                          Sam Jones                      Yea

         Julie Aue                        Yea                           John Oetjen                    Yea

         Martin Bruyns Jr.           Yea                           Jim Rains                       Nay

         Ron Mitchell                  Yea                           Tena Steinacher             Nay

         Brad Olson                     Yea                          Jaci Chapman                 Yea

 

A quorum was present:

 

Crainville Village Board is continuing to follow the IML Covid-19 guidelines. The Board Meetings are now open to the public.  However, those people that want to attend a Board Meeting will have to follow social distancing guidelines, and they must wear a mask.

 

Minutes:

 

Minutes from the October 13, 2020 regular Board Meeting were presented.  There were no corrections.

 

Motion 1: Oetjen made the motion and Aue seconded the motion to approve the October 13, 2020 Village Board Meeting Minutes as presented.  All present voted yea and the President declared the motion carried.

 

Treasurer’s Report:

 

The written Treasurer’s Report was distributed. Mitchell after consulting with Steinacher recommended that the Board approve bringing $40,000 down from the Illinois Funds to the Village of Crainville’s General Fund.

   

Motion 2:  Jones made the motion and Oetjen seconded the motion to approve bringing $40,000 from the Illinois Funds to the Village of Crainville’s General Fund. All present voted yea and the President declared the motion carried.

 

Bills:

 

November bills were presented.

 

Motion 3:  Jones made the motion and Aue seconded the motion to pay the November bills as presented. All present voted yea and the President declared the motion carried.

 

Visitor Participation  

 

Carl Eggemeyer is in charge of Williamson Counties Cops and Kids Event known as “Shop with a Cop.” This year, due to the COVID 19 Virus, the Cops and Kids Program was unable to have fund-raising events to help fund their Christmas “Shop with a Cop.” Eggemeyer told the Board that due to the virus many children in Williamson County have parents that are unemployed and unable to provide Christmas presents for their children. Eggemeyer asked the Board if the Village of Crainville would be willing to make a donation to “Shop with a Cop.” The Board decided to donate $500.00.

 

Motion 4: Oetjen made the motion and Jones seconded the motion to donate $500.00 to help with the “Shop with a Cop Program.”  All present voted yea and the President declared the motion carried.

 

John Crawford Report (Ron Modglin Reporting)

 

Drainage Issues on Plaza Drive

 

Ron Modglin reported that John Crawford and Associates submitted the paperwork for Plaza Drive to IDOT. IDOT denied the request, stating that the paperwork that was submitted was incomplete. Crawford’s Office is in the process of resubmitting the paperwork to IDOT.

 

Camlan Estates

 

E.T. Simons has completed asphalting the roads in Camlan Estates. E.T. Simons has sent the Village a bill for the work $152,825.29. The Village will hold a 5% retainage fee of $7,641.26 until the area around the project is cleaned up and back to its original condition. Modglin told the Board that the current amount the Village owes E.T. Simon is $145,184.02. The design engineering fees and resident inspection fee for the Camlan Estates Project from John Crawford’s Office will be $14,994.00.

 

Motion 5: Oetjen made the motion and Aue seconded the motion to pay E.T. Simons $145,184.02 for asphalting the road in Camlan Estates. All present voted yea and the President declared the motion carried.

 

Motion 6: Jones made the motion and Bruyns seconded the motion to pay John Crawford’s Office $10,000 design engineering fees for Camlan Estates.  All present voted yea and the President declared the motion carried.

 

Motion 7: Aue made the motion and Oetjen seconded the motion to pay John Crawford’s Office $4,994.00 for resident inspection fees for work on Camlan Estates. All present voted yea and the President declared the motion carried.

 

Norton Street Storm Sewer Report

 

The Village was waiting on storm sewer pipe for Norton Street. The pipe came in but was the wrong size. Modglin is waiting on the correct size storm sewer pipe. As soon as the correct size pipe is sent, the repair work on the storm sewer will begin.

 

Barr Street Culvert Report

   

Modglin reported that he has received two bids on the replacing the culvert and shaping the ditches on Barr Street. Jessie May gave an estimate of $6,950 and Benji Cain estimate was $4,500-$5,387. Modglin still needs one easement on Barr before work on the culvert can begin.

 

Motion 8: Jones made the motion and Bruyns seconded the motion to award replacing the culvert and shaping the ditches on Barr Street to Benji Cain for approximately $4,500-$5,387. All present voted yea and the President declared the motion carried.

 

Department Heads

   

Water Report: (Pam Borders) written report

 

  1. There are 766 water customers
  2. 579 garbage customers.
  3. 2 Building Permits
  4. 7 new customers
  5. 8 disconnects
  6. Room Rental 0 days for a total of $0

 

Water Appeals

 

There was one water appeal.

 

Beulah Young-Rowdon on Samuel Road, had a water leak under her house. The Board decided to take her highest water usage bill (over the last several months) and deduct her current water usage from the highest bill and charge her for the amount of excess water that was used over her highest bill. Since the water overage did not go down the sewer, her sewer charge will be waived on the excess water that she used because of the water leak. Charges will be based on the current water rates from Rend Lake.

 

Motion 9: Oetjen made the motion and Jones seconded the motion to charge Beulah Young-Rowdon for the amount of water she used that was over her highest water bill at the current water rate from Rend Lake, and she will not be charged with sewer for the excess water that was used. All present voted yea and the President declared the motion carried.

 

Street/Water/Sewer

 

Ryan Farrar presented a written report.

 

Police Report

 

Police Chief David Lindley presented a written report on traffic stops and arrests within the Village. He has requested that the Village pay for both his and Stacey’s membership in Williamson Counties Fraternal Order of Police (Lodge #197). The cost for 2 memberships will be $96.00.

 

Chief Lindley requested that golf cart decals expire a year from when the decal was purchased. The current policy is that all decals, no matter when the decal was purchased, expire on January 1. The Board agreed to have golf cart decals expire on a year from when the decal was purchased.    

 

Motion 10: Aue made the motion and Oetjen seconded the motion to pay for Chief Lindley and Officer Sperling membership dues of $96.00 to the Williamson Counties Fraternal Order of Police (lodge #197). All present voted yea and the President declared the motion carried.

 

Old Business

 

Audit

 

At the October Board Meeting Mitchell gave all Board Members a copy of the 2019/2020 Village Audit. The main recommendation from Beussink, Hey, Roe & Stroder is that the Village have a written budget for the T.I.F. and the Motor Fuel Account. Mitchell will talk to Jilek about doing budgets for these two accounts.

 

Motion 11: Jones made the motion and Bruyns seconded the motion to accept the Village 2019/2020 Village Audit conducted by Beussink, Hey, Roe & Stroder. All present voted yea and the President declared the motion carried.

 

New Business

 

Customer Appreciation Day

 

Due to the spike in Covid-19 cases in Williamson County the Board decided to cancel the Customer Appreciation Day.

 

Hunting

 

A resident inquired about hunting within the Village limits. The current ordinance does not allow for the discharge of any firearm within the Village limits; however, the ordinance does not address bow hunting within the Village limits.

 

Fuel Tanks

 

The Street/Water Department wants the Board to consider putting in (2) 500-gallon fuel tanks that can be used for Village vehicles and equipment. This would save the Village .30 cents per gallon on fuel. The costs for the tanks and their installation would be $10,000. The Board decided not to put in the fuel tanks.

 

 

Bar Hours

 

Due to Covid-19 the County Board has issued temporary restrictions on bars and restaurants. Bars and restaurants can only be open until 11:00 p.m. They can reopen at 6:00 a.m. They can, however, have a drive-through window with no hour restrictions.

 

Retired Chief’s Badge

 

Curtis Rogers has asked the Board if they will write a letter of recommendation for him to receive a Retired Chief’s Badge. He is requesting that the Village pay the $151.45 cost for the badge. The Board agreed to write the letter of recommendation but will not pay the $151.45 fee.

 

Two Lift Stations

 

The lift station on Main Street and Lakeshore need new pump bases and rails. Farrar has one quote from Scott Escue for $13,986 and he is waiting on a quote from Skuda.

 

Motion 12: Oetjen made the motion and Jones seconded the motion to approve the work on the Main Street and Lakeshore lift stations, the work will be awarded to Scott Escue unless Skuda provides the Village with a lower bid. All present voted yea and the President declared the motion carried.

 

Carl Eggemeyer—Donation Cops & Kids

 

See under visitor participation

 

Ordinances

 

Enterprise Zone Ordinance

 

Motion 13: Jones made the motion and Aue seconded the motion to approve the Ordinance 2020-11-01 An Ordinance to Add Territory to the Williamson County Enterprise Zone Village of Crainville. All present voted yea and the President declared the motion carried.

 

Miscellaneous 

 

Aue requested that the Board participate in the Veteran Honor Wreaths. The Board agreed to purchase 10 wreaths for $150.00.

 

Motion 14: Oetjen made the motion and Jones seconded the motion to purchase 10 Veteran Honor wreaths to be placed on local Veterans graves for the Christmas Season. All present voted yea and the President declared the motion carried.

 

Executive Session

 

Motion 15: Jones made the motion and Aue seconded the motion to go into Executive Session at 7:50 p.m. All present voted yea and the President declared the motion carried.

 

The Board came out of Executive Session at 8:00 p.m.

 

Motion 16: Jones made the motion and Bruyns seconded the motion to give all full-time employees and Tena Steinacher a net Christmas bonus of $300.00, all part-time employees will get a net Christmas bonus of $150.00. All present voted yea and the President declared the motion carried.

 

Adjournment

 

Motion 17: Jones made the motion and Aue seconded the motion to adjourn the November 10, 2020 Board Meeting at 8:05 p.m. All present voted yea and the President declared the motion carried.

 

 

                                                                                 Respectfully Submitted                                

                                                                                 Jacquelyn Chapman, Village Clerk