Minutes

 

CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday August 10, 2021

 

 

         Mike Harbin                   Yea                           Sam Jones                      Yea

         Julie Aue                        Yea                           John Oetjen                    Yea

         Martin Bruyns Jr.           Yea                           Jim Rains                       Nay

         Brad Olson                     Yea                          Jaci Chapman                 Yea

         Ron Mitchell                  Yea                         Tena Steinacher              Yea

 

A quorum was present:

 

Crainville Village Board is continuing to follow IML COVID-19 guidelines. The Board Meetings are now open to the public. However, those people who have not been fully vaccinated must wear a mask to attend a Board Meeting.  

 

Minutes:

 

Minutes from the July13, 2021 regular Board Meeting were presented.  There was one correction; on page 1 the Village Parking Lot will be sealed, and striped, not resurfaced.

 

Motion 1: Aue made the motion and Harbin seconded the motion to approve the July 13, 2021, Village Board Meeting Minutes as corrected. All present voted yea and the President declared the motion carried.

 

Treasurer’s Report:

 

Steinacher presented the Treasurer’s Report. There was a question regarding the General Account, the equipment line item showed the Village spent $132,000 on equipment. Mitchell told the Board that no new equipment was purchased except the first payment on the new dump truck for $32,000. Steinacher will talk to Jileck regarding this line item. Steinacher recommended to the Board that they approve bringing down $40,000 from the Illinois Funds to the Village General Fund.

  

Motion 2:  Jones made the motion and Oetjen seconded the motion to approve bringing $40,000 from the Illinois Funds to the Village of Crainville’s General Fund. All present voted yea and the President declared the motion carried.

 

Bills:

 

August 2021 bills were presented.

 

Motion 3:  Jones made the motion and Harbin seconded the motion to pay the August 2021 bills as presented. All present voted yea and the President declared the motion carried.

 

Visitor Participation  

 

There was no visitor participation at the August 2021 Board Meeting.

 

Village Engineer Report (Rodney Potts Reporting)

 

Barr Street Culvert Status

 

Barr Street Culvert has been completed. 

 

Sewer Smoking

 

The sewer smoking within the Village is complete. Modglin will have the report regarding the results of the sewer smoking at the September Board Meeting.

 

Sewer/Lagoon

 

Rodney Potts told the Village that he is setting up meetings with all the communities that are interested in participating in the new Carterville’s sewer plant. The communities that are potentially going to participate in the new sewer plant are Carterville, Cambria, Crainville, and Colp. Potts would like the mayors, the water superintendents, a representative from each of the municipality boards, and the Village Attorneys to attend these meetings. The purpose of these meetings will be to work on the contract between the municipalities regarding the sewer plant. Mitchell asked the Board it they want to be included in the new sewer or did they want to go with an alternative sewer system. The consensus of the Board was to join the other communities and participate in the new sewer plant. The Board would like Martin Bruyns Jr. to be the Board representative at these meetings.

 

Department Heads

   

Water Report: (Pam Borders)

 

  1. There are 787 water customers
  2. 587 garbage customers.
  3. 0 Building Permits
  4. 12 new customers
  5. 1 disconnects
  6. Room Rental 4 (180.00)

 

Water Appeals

 

There were no Water Appeals.

 

Street/Water-Sewer Presented a Written Report

 

  1. 1 new water service was installed.
  2. Mowing, bush hogging, tree trimming and weed spraying continues.
  3. Replaced a fire hydrant on Timothy Lane.
  4. Drainage culvert has been installed on Jackson/Barr Streets. Two water services along Barr had to be cut and rerouted.
  5. Repaired a sewer break on Robbie Church’s property.

 

The Village has had no person that has shown interest in the part-time job in the Water/Street Department. Bruyns suggested that we advertise, and see if a mowing company or individual would be interested in the project, and how much they would charge the Village. Another suggestion was to contact Priority Staffing in Marion to see if they have anyone that would be interested in the job.

 

Police Report (Chief Lindley)

 

Lindley presented a written report regarding traffic stops and burglaries. 

 

Old Business

 

R-1 Setbacks

 

Recently the Village has had issues with the Zoning Ordinance not being specific enough in Section 4 that deals with the Area, Height, Setback, and Yard Regulations. Harbin has looked over Section 4 of the Zoning Ordinance and presented to the Board a proposed revision. The Board will continue to look over his proposal and discuss these proposed revisions at the September Board Meeting.

 

Easton Proposal

 

The Village has had a problem with muskrats at the lagoon. At the June Board Meeting the Board voted to sign a contract with Easton’s Wildlife and Mole Control to come out in September and December to inspect the lagoon area and removed any muskrats that they find. The Village signed a yearlong contract with Easton’s for $1400 for muskrat removal and inspection.  Easton’s is now wanting to sign another contract with the Village to inspect and trap any groundhogs that they find in the lagoon area. Mitchell contacted Easton to see if the current muskrat contract could be revised to include any varmints that are detrimental to the lagoon system. Easton told the mayor “No.” Mitchell told the Board that the groundhogs are becoming an issue around the lagoon. The Board decided to sign another contract with Easton’s Wildlife and Mole Control for the groundhog problem.

 

Motion 4: Jones made the motion and Oetjen seconded the motion to sign a year contract with Easton’s Wildlife and Mole Control for $1,400 to inspect and eliminate groundhogs around the Village Lagoon. All present voted yea and the President declared the motion carried.

 

 New Business

 

Honor Wreathes

 

The Village decided to participate in the Honor Wreath Program.

 

Motion 5: Jones made the motion and Oetjen seconded the motion to purchase 10 Honor Wreaths to be placed on the graves of Veterans during the Christmas Season the cost of the wreaths would be $150.00. All present voted yea and the President declared the motion carried.

 

Push Tax

 

Mitchell told the Board that some communities that have gaming facilities are charging a push tax. Mitchell wanted the Board to know that this is an issue, but he does not recommend that the Board implement such tax, because there are several law suits that are associated with this tax. He will keep the Board apprised of any new updates regarding this gaming tax.

 

Damaged Water Lids

 

There have been several residents that have experienced damage to their water meters. Most damage is done to the lid of the water meter and the cost to replace the lid is around $130.00. There are several reasons for the damage to the water meters. The two most common damages that occur are from the mower, and when a resident burns leaves to close to their water meter.  The Water Office has been sending out bills for the damage, and several residents have not paid the bill. The Water Office would like the Board to determine what should be done to residents that have damaged their water meters and refuse to pay to have them repaired. The Board tabled this issue until the Village Attorney has a chance to review the Water Ordinance.

 

Arnold Saylor’s Property 

 

Arnold Saylor owns the property next to the Village Hall. His house was severely damaged by a fire several months ago. Mr. Saylor is going to do $7,000 worth of work on the property and when this work is completed would like to sell the property to the Village for $60,000. The Board is interested in purchasing the property but will not pay his asking price of $60,000. Mitchell will look at property values within the Village to see what similar property is priced at.

 

D-Steck T.I.F. Payment

 

Deloufleur/Décor Designs have asked the Village for their T.I.F. Property Tax subsidy. The Board decided to table this issue until Mitchell can consult with Moran Economic Development.

 

Resolutions

 

No Resolutions.

 

Miscellaneous

 

Mitchell explained to the Board that Farrar said that his staff is not comfortable with putting in concrete for the lights by the benches along the walking paths. Mitchell recommends that a professional do the concrete work to set the lights. Mitchell has bids from John Caudel for $3,480, and a bid for $2,800 from Mike Bailey. The Board approved giving the job to Bailey.

 

Motion 6: Jones made the motion and Aue seconded the motion to approve hiring Bailey to put in the concrete for the benches along the walking path on Municipal Drive for $2,800. All present voted yea and the President declared the motion carried.

 

 

Executive Session

 

Motion 7: Oetjen made the motion and Jones seconded the motion to go into Executive Session at 8:00 pm for personnel issues.

 

The Board came out of Executive Session at 8:10.

 

 

Motion 8: Jones made the motion and Aue seconded the motion to adjourn the Board Meeting at 8:12 p.m. All present voted yea and the President declared the motion carried.

 

 

                                                                                 Respectfully Submitted                                

                                                                                 Jacquelyn Chapman, Village Clerk