Minutes

CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday May 11, 2021

 

 

         Mike Harbin                   Yea                           Sam Jones                      Yea

         Julie Aue                        Yea                           John Oetjen                    Yea

         Martin Bruyns Jr.           Yea                           Jim Rains                       Yea

         Brad Olson                     Yea                          Jaci Chapman                 Yea

         Ron Mitchell                  Yea                         Tena Steinacher              Yea

 

A quorum was present:

 

Crainville Village Board is continuing to follow IML COVID-19 guidelines. The Board Meetings are now open to the public. However, those people that want to attend a Board Meeting will have to follow social distancing guidelines, and they must wear a mask.

 

Minutes:

 

Minutes from the April 13, 2021 regular Board Meeting were presented.  There were no corrections.

 

Motion 1: Harbin made the motion and Aue seconded the motion to approve the April 13, 2021, Village Board Meeting Minutes as presented. All present voted yea and the President declared the motion carried.

 

Treasurer’s Report:

 

Steinacher presented the Treasurer’s Report. Steinacher recommended to the Board that they approve bringing down $30,000 from the Illinois Funds to the Village General Fund.

  

Motion 2:  Rains made the motion and Jones seconded the motion to approve bringing $30,000 from the Illinois Funds to the Village of Crainville’s General Fund. All present voted yea and the President declared the motion carried.

 

Bills:

 

May 2021 bills were presented. The following bills were added Rend Lake Water for $6,198.20, USA $252.40 for hydrant parts, and Partsmaster $53.42 for lubricant for hydrants. All of the added bills will come out of the Water Fund.

 

Motion 3:  Jones made the motion and Harbin seconded the motion to pay the May 2021 bills as presented. All present voted yea and the President declared the motion carried.

 

 

 

Visitor Participation  

 

 Scholarship Presentation

 

Brianna Ward is the recipient of the 2021 James B. Childress Scholarship. Mayor Mitchell presented Brianna Ward with the check for $1,500, and her name was placed on the scholarship plaque in the Village Hall Community Room.

 

Ron Modglin Report (Rodney Potts Reporting)

 

Norton St. Storm Sewer

 

The Norton St. Storm Sewer has been installed. Clean-up in this area has been delayed due to the rainy weather.

 

Barr Street Culvert

 

There is a problem with water drainage from Pasoni’s Subdivision onto Jackson Street. The Village wanted to put in a culvert across Mr. Hadfield’s property to direct the water from the subdivision into the woods that border Jackson Street. However, Mr. Hadfield would not give the Village an easement. Since the Village could not use Hadfield’s property, the alternative plan was for the Village to coordinate with Carterville and combine our drainage work with Carterville’s plan to put in an inlet west of Jackson Street. Modglin presented Crainville’s proposal to Carterville. Carterville Board has approved working with the Village of Crainville to install a culvert that would run the water under Barr Street/Jackson Street into the inlet that Carterville is planning on installing. The inlet and pipe that Carterville was planning on installing was 12” pipe, but in order to accommodate the additional water from Crainville into the inlet, the pipe will now have to be 18”. The Village Engineer has determined that the cost of this project should be split between Carterville and Crainville at 60/40%. Crainville will be responsible for 60% of the project and Carterville 40% of the project. The Village Engineer, presented the Board with cost estimates for the project. He estimated that the cost to Crainville will be approximately $17,878.06.

 

Motion 4: Harbin made the motion and Rains seconded the motion to approve working with Carterville on the Barr Street Culvert Project, with 60/40% cost split; the Village of Crainville will be responsible for 60% of the cost of the project which will be approximately $17,8798.  All present voted yea and the President declared the motion carried.

 

Sewer Smoking

 

The sewer smoking within the Village is 2/3 completed. Modglin will present a report on the finding from the sewer smoking at the June Board Meeting.

 

Sewer/Lagoon

 

Rodney Potts told the Board that he has some figures regarding the cost for the Village to either build a new lagoon or what it would cost the Village to tie into the new sewer plant that Carterville will be building. Potts told the Board that the Village’s lagoon is either at capacity or very close to capacity. In order to stay in compliance with the E.P.A., the Village is going to have to address this issue. The options that are available to the Village are either to build a new lagoon or to tie into the new sewer plant that Carterville plans to build. If the Village decides to build another lagoon it will cost approximately $2.4 million dollars. This project would include work on the berms that currently exist, build a new lagoon, provide testing and treatment for ammonia and phosphorus within the system. If the Village goes with the Carterville sewer plant the cost to the Village will be $1.5 million dollars. This would include the construction of a concrete building at the current lagoon area. This building will remove grit from the sewage and then pump the sewage to the treatment plant. If this option is utilized the Village would keep cell one at the lagoon for a serge tank. Potts has not calculated what the cost to water/sewer customers will be. Potts will try to bring to the Board at the June Meeting the costs to customers for each option. Once the Village decides which sewer treatment option they plan to implement, the Village can explore funding avenues.

 

Department Heads

   

Water Report: (Pam Borders)

 

  1. There are 783 water customers
  2. 581 garbage customers.
  3. 0 Building Permits
  4. 7 new customers
  5. 5 disconnects
  6. Room Rental 0

 

Water Appeals

 

There were two Water Appeals.

 

Steven McIntosh had a water leak under the flap on the toilet, and he would like a discount on his water bill.

 

Motion 5: Oetjen made the motion and Aue seconded the motion to deny Mr. McIntosh

Water appeal. All present voted yea and the President declared the motion carried.

 

Audrey Calhoun had a water leak going into her house. Water from her break did not go through the Village sewer system.

 

Motion 6: Jones made the motion and Rains seconded the motion to not charge Calhoun for her sewer cost that was above her monthly average sewer use, and will charge her for the water that was used over her average water usage at the rate charged to the Village by Rend Lake. All present voted yea and the President declared the motion carried.

 

Street/Water-Sewer Presented a Written Report

 

  1. Water leak on Laclede that required installing new pipe and joints.
  2. Mowing, bush hogging and weed spraying.
  3. One fire hydrant has been installed and is working.
  4. There has been an issue with muskrats and groundhogs burrowing into the berms at the lagoon. The muskrats/groundhogs are gone but the damaged areas are going to need to be repaired.
  5. Some sinkholes have developed in the ditch at 1607 Marion. The cause seems to be an abandoned sewer force main that had been cut and one end left open. Water was draining into the open pipe, channeling rain water into the sanitary sewer, and causing major erosion. This has been addressed and corrected.

 

Police Report (Chief Lindley)

 

Lindley presented a written report regarding traffic stops and burglaries. 

 

Old Business

 

Budget

 

The Village of Crainville Budget for fiscal year 2021/2022 was presented to the Board. Mayor Mitchell increased expenditures for the new fiscal year by 3%. He also made a wage proposal for all Village Employees. The Board agreed with the budget, but wanted a contingence line item of $50,000 in both the General Account and the Water Account. Mitchell would also like to bring line item 6071 in the Water Account up to $20,00. (equipment purchases).

 

Farrar wanted to put in the budget for Water and Streets $1200 to upgrade tools, and $800 for a transit for shooting grade of ditches and pipes. The Board gave him permission to go ahead and purchase those items that are needed.

 

Brandon Smith presented the need for the Village to purchase a new dump truck. The cost of the truck will be $74,640 and to outfit the truck will bring the cost up to approximately $135,00. The Board asked Smith to check into financing options.

 

Castellano Subdivision

 

The Castellano Subdivision is building duplexes on Samuel and Marion. Questions were raised regarding the zoning regulations that require the buildings to have a frontage setback of 20 feet. Mitchell did review the zoning regulations and he remeasured the front setback which was 20 feet back, however, there were questions regarding the back setbacks. The Board decided to approve the plat for the Castellano Subdivision. The Board recommended that the Zoning Ordinance be reviewed.

 

Motion 7: Rains made the motion and Harbin seconded the motion to approve the Castellano Subdivision plat. All present voted yea and the President declared the motion carried.

 

 

 

 

New Business

 

Reitha (Bio Solutions)

 

Reitha from Bio Solutions told the Board that the Lagoon is still looking good, and she proposed that the Board continue with the treatment that Bio Solutions has been doing.

 

Motion 8: Jones made the motion and Bruyns seconded the motion to continue with Bio Solutions for treatment of the Village Lagoon for two years at a cost of $7,175.00 per year. All present voted yea and the President declared the motion carried.

 

Audit

 

Mitchell has the proposal from Beussink, Hey, Roe & Stroder , L.L.C. to do the Village Audit for the 2020/2021 fiscal year for $9,100.

 

Motion 9: Oetjen made the motion and Aue seconded the motion to hire Beussink, Hey, Roe & Stroder, L.L.C. to do the Village Audit for the 2020/2021 fiscal year for $9,100. All present voted yea and the President declared the motion carried.

 

Easton Proposal

 

Easton’s Wildlife & Mole Control would like the Village to sign a year contract at a cost of $1,400 for the year to control the muskrats and groundhogs at the lagoon. The Board wants to know if they do sign a contract with Easton’s Wildlife & Mole Control will the Village get credit for the $800.00, they have already spent with Easton’s this month to get rid of the muskrats. This issue was tabled until the June Meeting.

 

Pam’s Computer

 

Motion 10: Aue made the motion and Harbin seconded the motion to purchase the Water Clerk a new computer for $799.00. All present voted yea and the President declared the motion carried.

 

Budget

 

See under Old Business

 

Miscellaneous

 

 

Executive Session

 

Motion 11: Jones made the motion and Aue seconded the motion to go into Executive Session at 8:55 p.m. to discuss personnel issues, bereavement pay, and review executive minutes. All present voted yea and the President declared the motion carried.

 

The Board came out of Executive Session at 9:33 p.m.

 

The Board approved releasing all of the Executive Meeting Minutes except the meeting in April of 2021.

 

Motion 12: Rains made the motion and Aue seconded the motion to approve the corrected budget. All present voted yea and the President declared the motion carried.

 

Motion 13: Jones made the motion and Aue seconded the motion to adjourn the Board Meeting at 9:45 p.m. All present voted yea and the President declared the motion carried.

 

 

 

 

                                                                                 Respectfully Submitted                                

                                                                                 Jacquelyn Chapman, Village Clerk