Minutes

CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday July 14, 2020

 

Crainville Village Board met in a regular session on Tuesday July 14, 2020 at 6:30 p.m.   Roll call as follows:

 

         Mike Harbin                   Yea                           Sam Jones                      Yea

         Julie Aue                        Yea                           John Oetjen                    Yea

         Martin Bruyns Jr.           Yea                           Jim Rains                       Yea

         Ron Mitchell                  Yea                           Tena Steinacher             Yea

         Brad Olson                     Yea                          Jaci Chapman                 Yea

 

A quorum was present:

 

Crainville Village Board is following the IML Covid-19 guidelines. The Board Meetings are now open to the public.  However, those people that want to attend a Board Meeting will have to follow social distancing guidelines, and they must wear a mask.

 

Minutes:

 

Minutes from the June 9, 2020 regular Board Meeting were presented.  

 

Motion 1: Jones made the motion and Aue seconded the motion to approve the June 9, 2020 Village Board Meeting Minutes as presented.  All present voted yea and the President declared the motion carried.

 

Treasurer’s Report:

 

The Treasurer’s Report was presented by Steinacher. Steinacher recommended that the Board approve bringing $44,000 down from the Illinois Funds to the Village of Crainville’s General Fund.

   

Motion 2:  Oetjen made the motion and Harbin seconded the motion to approve bringing $44,000 from the Illinois Funds to the Village of Crainville’s General Fund. All present voted yea and the President declared the motion carried.

 

Bills:

 

July bills were presented.

 

Motion 3:  Jones made the motion and Aue seconded the motion to pay the July bills as presented. All present voted yea and the President declared the motion carried.

 

Visitor Participation  

 

Todd Taylor was present. Mr. Taylor told the Board that Pasoni Construction is building a subdivision behind his house. As part of the construction of the houses in this subdivision the contractor put in a culvert under Mr. Taylor’s driveway. Mr. Taylor is upset, and he told the Board that after the installation of the culvert his driveway is not as wide as it was before the culvert was installed. The smaller driveway is now limiting the number of vehicles that he can park by his house. Mitchell will look into this situation.

 

Bruce Sheeley would like to put a food truck on his property on Rich Street. He and his wife would sell food to the public out of the truck. The truck would be open for selling food for a limited time during the day. The Board told Mr. Sheeley that Rich Street is zoned Residential and the Board informed Mr. Sheeley he would have to apply for a variance from the Zoning Committee in order to have a business at that location. The Board will vote on this issue after receiving a recommendation from the Zoning Committee. 

 

John Crawford Report (Ron Modglin Reporting)

 

Drainage Issues on Plaza Drive

 

The Village wants to do road improvements on Plaza Drive, these road improvements will address the drainage problems that are occurring in this area of the road. Road work will include where Susan Lane enters Plaza Drive, and entrances into both the Asian Bistro and NAPA. In order to save money and time Crawford’s office has also included in this project an area on California Street that borders Crainville and Carterville. California Street has a section where part of the road has large potholes and the side of the road is eroding. The problems with California Street have been ongoing for several years and needs to be addressed.  The original road project only included the drainage issues on Plaza Drive, the new road project also will include fixing the road on California. In order to include the road work on California in this project, a revised engineering agreement will have to be approved by the Board. Modglin told the Board that Carterville has agreed to pay to extend the road work on California into the Carterville City limits. Carterville will have their own contract with Crawford and Associates for their part of the road work on California. However, the project will be put out for bid and will include California Street and Plaza. Carterville will be billed separately for their part of the road improvement on California.  Modglin presented a revised engineering agreement for the Board to vote on. The estimated cost for both of the road projects is $55,000 that will include the design and residential engineering cost for the project. Once the Resolution is signed the project will be put out for bid.

 

Motion 4: Rains made the motion and Harbin seconded the motion to approve the Revised Resolution for Improvement Under the Illinois Highway Code for street improvements of part of Plaza Drive and Susan Drive and California at West of the Village Limits. (2020-07-01). All present voted yea and the President declared the motion carried.

 

Camlan Estates

 

The residents of Camlan Estates would like to have the roads in their subdivision blacktopped. Construction of new homes in the subdivision is now complete except for one lot. The Village has an estimate from John Crawford and Associates that the cost to asphalt this area will be approximately $175,000. The design engineering costs will be approximately $10,000-$12,000.

 

Motion 5: Oetjen made the motion and Harbin seconded the motion to have John Crawford and Associates complete the design engineering for Camlan Estates, cost for the design engineering plan will be approximately $10,000-$12,000.  All present voted yea and the President declared the motion carried.

 

Department Heads

   

Water Report: (Pam Borders) written report

 

  1. There are 766 water customers
  2. 571 garbage customers.
  3. 1 Building Permits
  4. 5 new customers
  5. 5 disconnects
  6. Room Rental 0 days for a total of $0

 

Water Appeals

 

Alyssa Russell had a toilet that leaked, which resulted in a water bill that was approximately $50.00 above her normal bill. She is wanting the Village to waive the $50.00 that was over her usual water bill. The Board decided that they will charge her for the water she used that was over her average water usage at the Village’s water rate from Rend Lake.

 

Motion 6: Jones made the motion and Aue seconded the motion to charge Alyssa Russell for the water she used that was over her average water usage at the Village’s water rate from Rend Lake.  All present voted yea and the President declared the motion carried.

 

Street/Water/Sewer (Brandon Smith & Ryan Farrar Reporting)

 

  1. Farrar told the Board that their department is now spraying every two weeks for mosquitos. Summer mowing continues.
  2. The new hydrant has been installed on Jackson.
  3. The new playground equipment has now been installed.
  4. The Village rented a pot-hole machine that they have been using in meter pits. This equipment makes the clean out much easier, and will help with the new water meter system installation.

 

At the June Board Meeting Smith told the Board that the water meter system that the Village currently uses is going to be obsolete within the next year. Smith told the Board that it will not be cost effective for the Village to continue using the current water meters. The Water Department recommends that the Village switch to cellular meters. Cellular meters are the most cost-effective system that is now being used by many municipalities to replace their old radio read meters. The cellular meter system would be installed by an outside contractor, and all water meters in the Crainville water meter system will be replaced. There are several advantages to switching to the new cellular system. The new system will reduce the time that staff have to spend on reading meters, the new system would include a customer portal where water customers can monitor their water usage, and the new system would also allow the Village to have a better overall account on overall water usage. The total cost for installation of the complete program would be approximately $343,524.  The Village can pay for the new water meter system by procuring a loan through Government Capital Corporation for 2.709%. Board discussed getting either a five-year loan or a 7-year loan. The Village can get a 7-year loan and the surcharge per water customer will be $6.18, a 5-year loan would be a surcharge per water customer of $7.75. The Board decided to apply for the 5-year loan with a $7.75 customer surcharge.

 

Motion 7: Harbin made the motion and Jones seconded the motion to approve Resolution #2020-07-02 regarding a Lease purchase agreement for the purpose of financing a “Water Meter Project.” All present voted yea and the President declared the motion carried.

 

Motion 8: Harbin made the motion and Rains seconded the motion to approve a water usage surcharge of $7.75 per water customer for 5-years to pay for the new water cellular meter system. All present voted yea and the President declared the motion carried.

 

Police Report

 

Police Chief David Lindley presented a written report on arrests, and traffic stops. Chief Lindley and Officer Sperling made a presentation on various fund-raising efforts that they are conducting for the Police Department. The Police Department would like for the money from fund-raising to go towards work with area children. This would allow the Village Police Department to support programs such as Pizza with a Cop, and passing out candy on Halloween.

 

Chief Lindley requested that the Village purchase new phones for full-time Police.

 

Motion 9: Rains made the motion and Oetjen seconded the motion that phones be purchased for the two full-time police officers. All present voted yea and the President declared the motion carried.

 

Oetjen brought up that the Village had several residents that had private firework displays, during the July 4th holiday. Private fireworks are illegal in the state of Illinois. Oetjen said that fireworks have a very negative impact on some residents that suffer from PTSD, and other physical and mental issues. The Village Attorney will develop an Ordinance that will address the issue of fireworks within the Village limits.

 

Chief Lindley received a letter of appreciation from Caterville’s Chief of Police Michael K. Flaningam for actions taken to deescalate an arrest that was made at Family Drugs in Carterville.

 

Motion 10: Rains made the motion and Oetjen seconded the motion to revise the Ordinance that prohibits fireworks within the Village limits, to include a provision that if a violation of the Ordinance occurs the result could be a fine up to $500.00. All present voted yea and the President declared the motion carried.

 

 

Old Business

 

Bench Lights

 

The Village was considering purchasing solar lights from Moon Lighting to be installed at the benches on Municipal Drive. The Village initially purchased one light and installed it by the Village dumpster to see if the light would be sufficient to light the area around the benches. Board Members agreed that these solar lights would be adequate to put next to the benches on Plaza Drive. Mitchell will order the additional lights from Moon Lighting and will have them installed by the benches on Municipal Drive.

 

Playground

 

The Village Playground has been closed due to the Covid-19 Virus. The Board decided to open the park, effective immediately.

 

Martin Bruyns Jr. asked the Board if he could purchase a plaque thanking the Harrison-Bruce Organization for the money to purchase the new playground equipment. The plaque will be displayed at the Village Playground. The Board approved his request.

 

New Business

 

Select Energy

 

Motion 11: Aue made the motion and Oetjen seconded the motion to approve letting Select Energy negotiate the Villages electric rates. All present voted yea and the President declared the motion carried.

 

S.I.E.G. Contract

 

Motion 12: Oetjen made the motion and Rains seconded the motion to approve the Village’s yearly contract with S.I.E.G. for $2,116.50. All present voted yea and the President declared the motion carried.

 

Fence Repair

 

Motion 13: Jones made the motion and Harbin seconded the motion to repair the fence on the western and southern section of the fence by the Village Barn, material cost will be approximately $1,900. All present voted yea and the President declared the motion carried.

 

 

Smith Annexation

 

Samatha Smith who lives at 1805 Marion would like to annex into the Village. She would also like to tap into the Village sewer system. Mitchell told the Board that there is discrepancy on whether or not she is already annexed into the Village. Mitchell will continue to research this issue.

 

Miscellaneous 

 

Greater Egypt

 

Greater Egypt requested that the Village pass an Ordinance adding property to the Enterprise zone. Mitchell called all Board Members and received approval to pass the Ordinance.

 

Motion 14: Harbin made the motion and Rains seconded the motion to approve adding an addition to the Greater Egypt Enterprise Zone. All present voted yea and the President declared the motion carried. (2020-06-04)

 

Julie Aue told the Board the Village along with Love and Truth Church, and Crainville Baptist Church will be distributing food from the St Louis Food Bank to local residents that are in need. The first food distribution will be July 31 at the Love and Truth Church in Crainville.

 

Julie Aue told the Board that she will be participating in a program where cabinets are set up in several locations around the community where people can put books in the cabinet or take a book. She asks that anyone with books that they would like to donate to contact her.  

 

Executive Session

 

Motion 15: Aue made the motion and Rains seconded the motion to go into Executive Session at 8:30 p.m. for personnel issues. All present voted yea and the President declared the motion carried.

 

The Board came out of Executive Session at 8:35 p.m.

 

Adjournment

 

Motion 16: Jones made the motion and Aue seconded the motion to adjourn the July 14, 2020 Board Meeting at 8:45 p.m. All present voted yea and the President declared the motion carried.

 

 

                                                                                 Respectfully Submitted                                

                                                                                 Jacquelyn Chapman, Village Clerk