Minutes

 

CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday June 9, 2020

 

Crainville Village Board met in a regular session on Tuesday June 9, 2020 at 6:30 p.m.   Roll call as follows:

 

         Mike Harbin                    Yea                           Sam Jones                      Yea

         Julie Aue                        Yea                           John Oetjen                     Nay

         Martin Bruyns Jr.            Yea                           Jim Rains                        Yea

         Ron Mitchell                   Yea                           Tena Steinacher              Yea

         Brad Olson                     Yea                           Jaci Chapman                 Yea

 

A quorum was present:

 

Crainville Village Board is following the IML Covid-19 guidelines. The Board Meetings are now open to the public.  However, those people that want to attend a Board Meeting will have to follow social distancing guidelines, and they must wear a mask.

 

Minutes:

 

Minutes from the May 12, 2020 regular Board Meeting were presented.  

 

Motion 1: Harbin made the motion and Jones seconded the motion to approve the May 12, 2020 Village Board Meeting Minutes as presented.  All present voted yea and the President declared the motion carried.

 

Treasurer’s Report:

 

The Treasurer’s Report was presented to the Board. Steinacher recommended that the Board approve bringing $30,000 down from the Illinois Funds to the Village of Crainville’s General Fund.

Steinacher told the Board that the auditors will be starting the 2019/2020 audit at the end of June.

   

Motion 2:  Aue made the motion and Rains seconded the motion to approve bringing $30,000 from the Illinois Funds to the Village of Crainville’s General Fund. All present voted yea and the President declared the motion carried.

 

Bills:

 

June bills were presented. There was one additional bill from Scott Escue for $2,360. This bill was  for the work on the fire hydrant on the corner of Jackson and Barnett. The money will come out of the Water Fund.

 

Motion 3:  Rains made the motion and Harbin seconded the motion to pay the June bills as presented. All present voted yea and the President declared the motion carried.

 

Visitor Participation  

 

No Visitor Participation.

 

John Crawford Report (Ron Modglin Reporting)

 

Drainage Issues on Plaza Drive

 

Modglin told the Board that IDOT has agreed to let the Village use motor fuel tax for the road improvements on Plaza Drive.  Road improvements will address the drainage problems that this area of the road is having. Road work will include where Susan Lane enters Plaza Drive, and entrances into both the Asian Bistro and NAPA. Crawford’s office has included in this project the area on California where a section of the road has deteriorated. In order to include the road work on California in this project, a revised engineering agreement will have to be approved by the Board. Carterville has indicated that when Crainville does the work on California, Carterville  may be interested in extending the road work on California into the Carterville city limits. The revised engineering agreement will be presented to the Board after Carterville decides whether or not they want to extend the road work on California into their city limits. The estimated cost for both of the road projects is $55,000.

 

Camlan Estates

 

The residents of Camlan Estates would like to have the roads in their subdivision blacktopped. Construction of new houses is down to one lot. The Village got an engineer’s estimate to blacktop this area for $175,000.

 

The Village received a bill from B & C Construction for work on repairing the sewer on East Grand for $15,752. Modglin said that the Village should hold 10% out until the clean-up in this area is completed. The bill will be $14,176.80.

 

 

Department Heads (Department Heads were not Present)

   

Water Report: (Pam Borders) written report

 

  1. There are 765 water customers
  2. 570 garbage customers.
  3. 3 Building Permits
  4. 7 new customers
  5. 5 disconnects
  6. Room Rental 0 days for a total of $0

 

Water Appeals

 

No Water Appeals.

 

Street/Water/Sewer (Brandon Smith Reporting)

 

The equipment for the mosquito abatement program has been delivered. Brandon Smith and Ryan Farrar will attend the certification workshop. Once they have completed their certification, they can start spraying for mosquitos.

 

At a previous Board Meeting Smith told the Board that the water meter system that the Village currently uses is going to be obsolete within the next year. Smith told the Board that it will not be cost effective for the Village to continue using the current water meters. The Water Department recommends that the Village switch to cellular meters. Cellular meters are the most cost-effective system that is now being used by many municipalities to replace their old radio read meters. The cellular meter system would be installed by an outside contractor, and all water meters in the Crainville water meter system will be replaced. There are several advantages to switching to the new cellular system. The new system will reduce the time that staff have to spend on reading meters, there would also be a customer portal where water customers can monitor their water usage, and the new system would also allow the Village to have a better overall account on water usage Village wide. The total cost for installation of the complete program would be approximately $343,524.  The Village can get a 7-year loan to pay for the new system. To pay for this water meter upgrade it is proposed that a surcharge be added to all water customer of $6.18.

 

Motion 4: Rains made the motion and Aue seconded the motion to pursue the cellular water meter system that can replace the current water meter system that the Village is using. All present voted yea and the President declared the motion carried.

 

Police Report

 

Police Chief David Lindley presented a written report on arrests, and traffic stops. Chief Lindley made a presentation on the ID Network. This system will allow the Village’s Police Department to connect with multiple other law enforcement agencies to exchange information about current and past crimes. Currently the Village Police Department shares a system with the Carterville Police Department. If the Village adopts the ID Network the Village will no longer have to rely on Carterville to get information that they need. Chief Lindley pointed out to the Board that by implementing this system it will increase officer’s safety while dealing with the public. This system will initially cost approximately $19,000 to implement. Once the system is implemented the yearly maintenance cost will be approximately $4,704. 

 

Motion 5:  Harbin made the motion and Rains seconded the motion to approve the implementation of the ID Network for the Police Department for an initial cost of $18,890.20.  All present voted yea and the President declared the motion carried.

 

Old Business

 

Bench Lights

 

Mitchell ordered a Solar Moon Light. The Village purchased one light and it has been installed over by the Village dumpster. Mitchell has asked that all Board Members look at the light at night and determine if the Village should purchase additional lights to put on Plaza Drive by the benches.

 

Budget

 

The revised 2020/2021 budget was presented to the Board.

 

Motion 6: Rains made the motion and Harbin seconded the motion to approve the 2020/2021 Village of Crainville budget. All present voted yea and the President declared the motion carried.

 

The following yearly budget and tax ordinances were presented to the Board.

 

Motion 7: Rains made the motion and Aue seconded the motion to pass An Ordinance Levying Taxes for the Fiscal Year 2020-2021. Ordinance Number 2020-06-01. All present voted yea and the President declared the motion carried.

 

Motion 8: Aue made the motion and Rains seconded the motion to pass the Annual Appropriation Ordinance (2020-06-02). All present voted yea and the President declared the motion carried.

 

Motion 9: Rains made the motion and Harbin seconded the motion to pass the Ordinance Abating General Obligation Bond Tax Levy for the Tax Year of 2020, (2020-06-03). All present voted yea and the President declared the motion carried.

 

Motion 10: Jones made the motion and Sue seconded the motion to pass Resolution Number 2020-06-01 Budget and Revenue Resolution of the Village of Crainville for the Fiscal Year 2020-2021. All present voted yea and the President declared the motion carried.

 

New Business

 

Scholarship Presentation

 

Mitchell presented the James B. Childress Scholarship to Nicole Young.

 

Sexual Harassment Policy

 

The Illinois Municipal League (IML) recommended that all municipalities in Illinois pass a resolution that would condemn sexual harassment in the work place. The Village already has a policy in their personnel handbook regarding sexual harassment. Since the Village already has a policy regarding sexual harassment, the Village Attorney did not see a need for the Village to pass a resolution regarding the matter.

 

Progressive Tax

 

The IML recommended that the Village of Crainville pass a Resolution opposing the Progressive Tax.

 

Motion 11: Harbin made the motion and Aue seconded the motion to pass Resolution 2020-06-02 Opposing the Progressive Tax for the State of Illinois. Bruyns (Nay), Jones, (Yea), Rains, (Yea). The President declared the motion passed.

 

Executive Session

 

Motion 12: Rains made the motion and Aue seconded the motion to go into Executive Session at 8:15 p.m. for personnel issues. All present voted yea and the President declared the motion carried.

 

The Board came out of Executive Session at 8:30 p.m.

 

Miscellaneous

 

Aue brought the Litter Control Act to the Boards attention. This act specifies that grass should not be blown into the street. This is very dangerous to motorcycle riders. If a homeowner’s grass clipping is blown into the street, and these clippings cause an accident the homeowner is liable. Property owners that have grass clipping in the street can be fined. 

 

Motion 13: Rains made the motion and Harbin seconded the motion to sign a new contract with Health Care Service Corporation for employee health insurance with a premium reduction of 8%. All present voted yea and the President declared the motion carried.

 

Adjournment

 

Motion 14: Jones made the motion and Aue seconded the motion to adjourn the June 9, 2020 Board Meeting at 8:45 p.m. All present voted yea and the President declared the motion carried.

 

 

                                                                                 Respectfully Submitted                                

                                                                                 Jacquelyn Chapman, Village Clerk

                                                                               

                                                                               

 

 

                                                                               

                                                                               

                                                                              

 

 

                                                                                

 

 

                                                                               

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                

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